Hi
It is difficult.
I would say that if the client feels guilty about the event recognise that and answer his concerns. A guilty feeling client is like a lead brick , will ruin the fun side, get little out of the event and moan about how they should have stopped it etc. etc.
If a client is genuinelyt concerned about whether their organisation can afford to spend the money - recognise that fact and address it.
Clients do not make it to the top of significant organisations without a certain something either bravery, risk taking or political antenae. Recognise it and acta ccordingly.
No-one likes to see potential business disappear especially when there is a dearth of other business to replace it but if you are prepared to truly support your client you will almost always be rewarded in time.
Good advice? I don't know. I believe it but then I am not the owner of a mega business rolling in huge salary and benefits!!
Come on guys lets support the client through their difficult times keeping a clear vision of what we really do for a living, drop the smoke and mirrors and make the client feel we are not trying to wrest his money away on something they are worried about, won't enjoy and may get grief about. Be creative and find them something sitable for today.
Keep smiling!
Andrew